Custom projects · assessment and pilot
Shared approvals and group reporting, with clear ledgers, inventory ownership and access for each business.
When several businesses share an owner, everyday work can be scattered across spreadsheets, accounts packages and outlet systems. ALGONLP can assess a group ERP that connects purchasing, approvals and reporting while keeping each company’s ledgers, tax settings, stock ownership and staff access clear. Start with one business and a controlled pilot.
Workflow comparison
Illustrative comparisons for a scoped implementation. The proposed workflow depends on agreed processes, supported integrations and staff use.
Illustrative example
Illustrative example: a restaurant manager requests equipment, head office reviews the purchase and the expense remains in the restaurant company’s ledger. At closing, finance reconciles its sales import and flags a cash difference. The owner sees the unresolved item in the group view; authorised restaurant staff see only their own records.
Identify legal entities, owned outlets, franchises and independent tenants. Record which organisation owns each transaction and inventory balance.
Agree supplier, product and reporting definitions while preserving entity-specific account and tax settings.
Send purchasing and expense requests to the responsible manager using agreed entity, value and role rules.
Keep sales, receipts, stock and journals in the correct company. Connect supported outlet tools rather than assuming every system must change.
Review transfers, allocations and reciprocal balances through an exception queue with supporting records.
Give authorised owners comparable dashboards and a finance-reviewed consolidation process, with drill-down to source transactions.
The agreed scope may include company and role setup, shared purchasing, HR and attendance administration, approval queues, intercompany controls and daily-close reporting. Payroll and employee records need restricted access. Existing restaurant POS, gym or salon systems can remain where their interfaces and data support the workflow.
A fit-gap review can compare ERPNext, Odoo or another suitable platform with a smaller integration. Migration, training, backups, support responsibilities and third-party licences belong in the written scope.
AI may prepare document fields or summarise exceptions from authorised records. Accountants verify mappings, opening balances, allocations and journals; managers approve spending. Access controls must restrict summaries as well as the underlying transactions. System-driven work still needs named staff and escalation paths.
A good fit is a group with recurring shared processes, finance ownership and a clear need for business-level controls plus consolidated visibility.
A simple single-business setup may need configuration only. A mall containing independent tenants must first establish ownership and data-sharing boundaries; tenancy alone does not create a shared ERP group.
Review entities, existing tools, accountant requirements and one cross-business workflow.
Reconcile opening data, test permissions and complete a full approval-to-report cycle with the responsible team.
Add businesses after sign-off, with training, exception ownership and an agreed support plan.
Agree the first release
Finance reviews company mappings, opening balances, stock ownership and outstanding intercompany items before imports are accepted.
Train outlet managers, shared-service staff and finance on their own roles and exception queues. Agree support hours, issue ownership, backups, recovery checks and change-request terms before rollout.
Useful answers
Yes, that is a core design requirement. Finance defines company boundaries, account mappings and consolidation treatment before configuration or migration.
No. We assess supported APIs, imports and exports. A reporting or approval layer may be sufficient when existing tools already handle operations well.
The platform is a discovery decision. Entity structure, local accounting requirements, integrations, licences and workflow gaps need review before a recommendation.
Your accountant reviews opening balances, outstanding items and reporting mappings. Reconciliation and access tests are acceptance gates before live financial processing.
The main drivers are legal entities, departments, existing POS/accounting interfaces, migration quality, reporting complexity and any platform licences or hosting. Implementation and ongoing support are scoped separately.
We set a phased schedule after discovery and access checks, rather than promise a date before scope is known. A rollout date depends on finance reconciliation, company-access tests and the participating business teams’ acceptance. Start with the agreed pilot and expand after sign-off.
Discuss a focused first step
Tell us which businesses you own, which tools each uses and where approvals or reporting get stuck. Begin with descriptions or redacted examples.
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