Custom projects · assessment and pilot

Keep salon services moving with the right stock

Know what is available, what is running low and who needs to reorder before a missing product interrupts the next service.

Discuss salon inventory →

Wax runs out. Blades are missing. The right hair-colour shade is not on the shelf. A professional who is ready to work ends up waiting while someone finds supplies.

ALGONLP designs custom salon inventory software around these everyday gaps. We can connect product availability, professional consumption, purchasing and branch stock in a simple workflow your team can use from a phone. The features, integrations and rollout are agreed for your salon.

Check critical products before a service starts.
Give low-stock items a clear reorder owner.
Track salon use separately from retail sales.

AI-generated illustration of a salon owner and professional checking organized product inventory on a tablet. — Illustrative workflow.

Workflow comparison

Before and after: fewer last-minute stock surprises

Illustrative proposed workflows. Reliable results depend on accurate opening counts, recorded stock movements and agreed staff responsibilities.

Check supplies while there is still time to act.

Today: A professional discovers there is no wax when the client is ready. Someone leaves the floor to find more.
Proposed workflow: The team checks the relevant branch stock, and the manager sees items below the agreed minimum.
How it works: Each product has a stock unit, minimum level and reorder owner. The manager reviews a purchase or available branch transfer.

Make professional consumption visible.

Today: Hair colour and other treatment supplies leave the cupboard without a record. The notebook balance looks healthy.
Proposed workflow: Professional use, retail sales, waste and adjustments are recorded as separate stock movements.
How it works: Staff record product and quantity used. Agreed pack-to-ml or gram conversions and periodic counts keep the balance explainable.

Follow a stock request through to receipt.

Today: A supplier order or branch transfer is discussed in chat, but nobody knows whether it arrived.
Proposed workflow: The request has an owner, approval, expected delivery and received quantity.
How it works: Purchases and transfers remain open until the receiving team confirms the actual items. Shortages and damaged goods stay visible.

Illustrative example

A practical salon example

A professional checks the stock of a particular hair-colour shade before a booked service. The branch has too little for the agreed requirement. The manager sees available stock at another branch and approves a transfer. The sending branch records dispatch; the receiving branch confirms the quantity. After the service, the professional records actual use. The next reorder review includes the remaining quantity and outstanding supplier orders.

See the stock your team depends on

Build a clear product catalogue for wax, disposable blades, gloves, hair-colour shades, developer, shampoo, treatment supplies and retail products. Keep product variants, pack sizes and branch locations separate.

Show available, low, out-of-stock and on-order quantities by branch.
Set a minimum level and reorder quantity for each product based on usage and supplier lead time.
Check products needed for common services before work begins; reservation against appointments is separately scoped.
Give each low-stock alert a responsible person so it leads to a reviewed action.

Record what professionals actually use

Products used during a service need a different workflow from items sold to a client. A simple usage entry can record the product, quantity, professional and branch.

Separate service consumption, retail sales, supplier receipts, waste and count adjustments.
Define workable units: pieces for blades, packs for gloves and agreed ml or gram quantities for consumables.
Treat service-based usage deductions as estimates where exact consumption varies; staff can record an exception.
Reconcile regular physical counts and investigate differences without assuming they are staff misconduct.

Connect reorders, deliveries and branch transfers

Review the shortage
The manager checks the low-stock list, product variant, current orders and stock at other branches.
Approve the next action
Create a supplier purchase request or branch transfer with quantities and a named owner. Agree who can approve spending.
Track the handoff
Record supplier, order reference, expected delivery and transfer dispatch. Keep dispatched stock distinct from received stock.
Confirm what arrived
Receive the actual quantity, record damaged or missing items and close only the completed part of the request.

Keep adjustments, batches and permissions traceable

Batch or expiry tracking relies on usable label data and consistent receipt recording. Product safety decisions remain with trained staff following manufacturer guidance.

Where applicable, record supplier batch details and labelled expiry dates. Opened-on dates can be included when your operating process needs them.
Surface expiring stock for review and keep expired or quarantined quantities out of usable stock under agreed rules.
Let professionals record permitted use, managers approve purchases and corrections, and owners review branch reports.
Keep a history of stock movements, adjustment reasons and approvals. Agree data access, backups and recovery checks before rollout.

Start with the gap that costs your salon time

Custom development is a useful fit when several branches, unusual consumption rules, supplier handoffs or disconnected systems make stock control difficult. A simple single-branch requirement may be covered by an existing inventory package. We assess that first.

A connection to your current salon, POS or accounting system depends on its supported API or exports, access rights and agreed source-of-truth rules. Integration is assessed before it is promised. AI is optional; reliable stock records and clear responsibilities come first.

Pilot one branch and the essential consumables

Map the current process
List the critical products, purchasing owner, suppliers, branches and the moments when a missing item makes a professional wait.
Reconcile the opening stock
Clean product codes, shades, packs and units. Count the first branch and agree how usage, receipts and corrections will be recorded.
Test real operating cases
Try a low-stock alert, a partial bottle, a return, a short delivery and a branch transfer. Check roles and phone usability with the people doing the work.
Expand after the pilot
Review baseline service interruptions, unresolved stock requests and count discrepancies. Agree improvements from evidence before adding more branches.

Agree the first release

Agree the first release and ongoing support

What the agreed scope can include

One product catalogue and reconciled branch stock
Low-stock thresholds and assigned reorder requests
Professional usage, purchase receipts and approved corrections
Role permissions and stock-movement history

What needs separate scoping

Appointment reservations and service-based consumption rules
Multiple branches, transfers and batch or expiry controls
POS or accounting connections and historical data migration
Offline capture, barcode devices and forecasting

Data migration

Reconcile product variants, pack units, supplier details and opening quantities. Import only the data needed for the agreed workflow.

Support and ownership

Agree hosting, support hours, staff training, backups, recovery testing and change-request terms. Cost and timing follow discovery and a signed-off scope.

Useful answers

Questions and answers

Can this track wax, blades and hair-colour shades?

These can be separate catalogue items with their own stock units, minimum levels and branch balances. Colours and pack sizes need distinct records so the team checks the right product.

Will stock update automatically after a service?

A service-to-product rule may be possible if the existing service system supports it. Actual quantities can vary, so the pilot defines estimates, staff corrections and count reconciliation before relying on automatic deductions.

Can we keep our current salon software?

That is a sensible starting point. We check the supported API or export options, licence terms and data ownership before proposing a connection. No integration is assumed.

Does an alert guarantee that we will never run out?

No. Stock availability still depends on accurate records, timely action and supplier deliveries. The aim is to make shortages visible earlier and give someone responsibility for the next step.

How much does it cost, and when can we start?

Products, branches, users, units, approval rules, migration and integrations determine the scope. ALGONLP proposes a phased pilot after discovery, with development, hosting and ongoing support costs stated separately.

Discuss a focused first step

Bring one stock problem from your salon

Tell us which missing products make your professionals wait, how you reorder today and how many branches need visibility. Start with a product list or redacted stock sheet.